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The regular meeting of the Franklin Township Board
of Trustees was called to order by Chairman Tim Guyton at 6:30 P.M. September
1, 2011 at 2193 Frank Road.
The Pledge of Allegiance was given.
Chairman Guyton gave the welcome.
ROLL
CALL: Tim Guyton, yes, Don Cook, yes, Paul Johnson, yes.
MINUTES
Chairman Guyton moved to dispense
with the reading of the Special Meeting Minutes for August 18, 2011 and the
regular meeting minutes for August 4, 2011 and August 18, 2011.
Trustee
Johnson seconded the motion. Vote
taken: Guyton, yes, Cook, yes, Johnson, yes.
Chairman Guyton moved to approve the
Special Meeting minutes for August 18, 2011, as typed.
Trustee
Johnson seconded the motion. Vote
taken: Guyton, yes, Cook, no, Johnson, yes.
Chairman Guyton moved to approve the regular
meeting minutes for August 4, 2011 and August 18, 2011, as typed.
Trustee
Johnson seconded the motion. Vote
taken: Guyton, yes, Cook, no, Johnson, yes.
Chairman Guyton stated how successful it has been
to have sealed bids rather than an auction for large items that the Township
is trying to sell. He said tonight we
would be opening five sealed bids for a tractor / mower. He said the minimum bid of $2,000 had been
put on the tractor and the tractor would be awarded to the highest bidder
that meets the criteria. Chairman
Guyton said there are two police vehicles that would be awarded to the two
highest bidders at the next meeting. Chairman Guyton said the Fiscal Officer
would open the sealed bids for the tractor.
Fiscal Officer Lisa Morris opened all five bids and the highest bid
amount was $2,800.00 by Chris Wallake.
Chairman Guyton made a motion to
award the sale of the tractor / mower to Bidder #3, Chris Wallake
for an amount of $2,800.00. Jim
Stevens is to contact Chris to get the mower paid for and picked up as soon
as possible.
Trustee
Johnson seconded the motion. Vote
taken: Guyton, yes, Cook, yes, Johnson, yes.
NEW
BUSINESS
RESOLUTION #11-140
BILLS & PAYROLL
Vice-Chairman
Cook moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board approves payroll
in the amount of $123,738.88 and bills in the amount of $64,377.96 totaling
$188,116.84 from check #25857 to check #25961.
Trustee
Johnson seconded the Resolution. The
roll was called for its adoption and the vote was as follows: Guyton, yes,
Cook, yes, Johnson, yes.
Vice-Chairman
Cook read the purchase requests:
Fire
Department: 11-180 Gear Gas – Blanket P.O. for purchasing medical oxygen
$700.00, 11-182 B & C Communications – Eight walkie
batteries $581.38, 11-183 Minuteman Press – Business cards for Lieutenant and
Chief $62.07, 11-184 W.W. Williams – Repairs for power steering and battery
cables for E192 $210.00, 11-185 Hite Parts Exchange – Repair two federal “Q”
sirens $390.00, 11-186 FED EX – Blanket P.O. for shipment of EMS materials
$600.00, 11-188 Swan Freedom Company – Shower doors for station 192 $460.00,
11-190 Eitel’s – M192 Tow $350.00, 11-191 Capital
City Mechanical - Clean out clogged
kitchen drains at Station 192 $195.00, 11-192 ZEP – Blanket P.O. for Fire
Department cleaning supplies $1,500.00, 11-193 Earls – Regular PM for M192
$304.32. Police Department: 11-87-P Tuffy Auto Service Center – Repair and replace window
regulator for car #8 and repair and replace air bag indicator for car #8
$221.36, 11-88-P Goodyear Auto Service – Replace tire on car #3 $113.74,
11-89-P B & C Communications – Repair and replace breaker switch in car
#6 $71.80. Road Department: 11-104-R
Sutherlands – Various invoices $90.93, 11-111-R B & C Communications - Power supply cable for radio in backhoe
and repair service for emergency flashers on F150 $238.26, 11-112-R NAPA –
Repair on power steering on backhoe $77.12, 11-114-R Sunbelt – Twelve safety
glasses $35.88, 11-115-R T & T Service Center – Repair parts for chain
saw $92.45, 11-116-R Shelly Materials – Asphalt for repair work on Surface
Drive $125.80. Administration /
General Office Use: 11-033-G Minuteman Press – Two boxes of envelopes $89.93.
RESOLUTION #11-144
EARL’S FOR BRAKE PADS AND
ROTORS
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board contracts with
Earl’s for front brake pads and rotors repair on air conditioner and recharge
on Extra Medic 193. The cost is not to
exceed $1,365.78.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
RESOLUTION #11-143
FRAME & SPRING, INC.
FOR
REPLACEMENT OF FRONT
SPRINGS
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board contracts with
Frame & Spring, Inc. to replace two front springs, remount front
swat-bar, and realign front end on the medic.
The cost is not to exceed $1,197.48.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
FIRE
DEPARTMENT / CHIEF HOWARD
Chief Howard said he requested from
the Board at the last meeting that since he would be down two firefighters if
he could offer employment to a new candidate.
Chief said the candidate has passed his physical and Chief would like
the Board to approve a start date of September 14, 2011 for the new
hire. Chief said he would like to
swear him in on September 15, 2011.
RESOLUTION #11-141
OFFER EMPLOYMENT TO
RICHARD ZIMMERMAN FOR FIRE
DEPARTMENT
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board extend an offer of
employment as our next firefighter / EMT to Richard Zimmerman effective
September 14, 2011.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
Chief Howard said he has been
working on another federal grant. He
said this must be in by the middle of September and he is looking at
replacements for the life paks. Chief Howard also said he needs to meet
with the Department Heads to follow up on new personnel to get everyone NIMS
compliant. He would meet with the
Department Heads around the middle of November.
POLICE
DEPARTMENT / CHIEF TIMKO
Chairman Guyton said the Police
Chief is not in attendance because of a family emergency. Chairman Guyton said there is a new hire
for the Police Department and the Board would need to amend a Resolution for
the start date.
RESOLUTION #11-054
(Amended)
NEW HIRE FOR THE POLICE
DEPARTMENT
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board authorize
Chief Timko to extend an offer of employment for
Candidate #9, to Mr. Todd Moore, pending passing of his physical,
psychological, and polygraph test. The
start date would be September 6, 2011.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
Chairman Guyton said Todd Moore has
passed all of his tests.
Chairman Guyton said the speed
detection device has been out and brought back in to review the information,
and Chief was putting it out again. He
said Chief had a statistic of one vehicle driving around sixty miles an hour
in an area with a twenty-five mile an hour speed limit. Chairman Guyton said this device would help
identify the problem areas.
David Scott of 1698 Hopkins Avenue
said there might be a drug problem in his parent’s neighborhood. Chairman Guyton asked Mr. Scott to write
down his phone number and he would have Chief Timko
call him.
Brandy Mobley of 1709 Hopkins Avenue
said she was having a problem with a neighbor about a fence he said she had
built on a portion of his property; although the neighbor could not show her
the paperwork for the property line.
The neighbor wants her to pay him a rental fee for using a portion of
his property. Chairman Guyton gave Ms.
Mobley some advice because he said this is a civil matter between her and her
neighbor. Chairman Guyton said she would need to hire an attorney if the
neighbor and her can not
get this resolved. Chairman Guyton
said our Police Department couldn’t help with a civil matter. There was a discussion between the Board
and the residents in the audience about putting up a new fence where there
had been an existing fence, the neighbor causing damage to the fence, and the
harassment that the neighbor has been giving her. Chairman Guyton said the height of the
fence, or the installation of the fence could be an issue for Zoning. He would like Ms. Mobley to talk to Chief Timko about the criminal activity of knocking down the
fence and threatening her. Chairman
Guyton gave her the Franklin County Zoning phone number to call and asked
that she tell them she had put up a privacy fence over an existing chain link
fence and see if she receives direction for that. Chairman Guyton told Ms. Mobley that until
the neighbor can prove anything about the property line, the fence should
stay right where it is now.
Mr. Donovan of 1550 North Hague
Avenue asked the Board if the Police Chief is certified yet and the Board
answered no he is not. Mr. Donovan
requested a report of all of the salaries of all of the employees of Franklin
Township because he read in the Newspaper that a resident should know what a
taxpayer is paying for salaries. The
Fiscal Officer said he would need to write a Public Records Request and bring
it to the office and the secretary would assign a number to it and let him
know when the information would be available.
There was a discussion between the Board and the
residents in the audience about the number of Police Cars on the street. There was a concern that there was only one
Police Car on the streets at night.
Chairman Guyton said we just hired a new officer,
that officer is being assigned to third shift, and that gives us a
total of ten officers. Chairman Guyton
reminded the residents that the Sheriff Department backs us up if there is
only one car out because of vacations or sick time being used.
ROAD
DEPARTMENT / JIM STEVENS
Jim Stevens had House Bill #50
properties that he would need a Resolution for.
RESOLUTION #11-146
HOUSE BILL #50
906 HARRISBURG PIKE
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board approves the Road
Supervisor to cut 906 Harrisburg Pike, Parcel #140-003872-00 and to assess
the cost to their property taxes.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
RESOLUTION #11-147
HOUSE BILL #50
1695 NORTH HAGUE AVENUE
Chairman
Guyton moved for the adoption of the following Resolution.
BE IT RESOLVED by the Board of Trustees of
Franklin Township of Franklin County, Ohio, that the Board approves the Road
Supervisor to cut 1695 North Hague Avenue, Parcel #140-002095-00 and to
assess the cost to their property taxes.
Vice-Chairman
Cook seconded the Resolution. The roll
was called for its adoption and the vote was as follows: Guyton, yes, Cook,
yes, Johnson, yes.
Jim Stevens said at this end of town
the construction for sanitary sewers is starting on Richter Road. He said they are looking at mid October before they do the final overlay. Jim said next Saturday they are going to
bring in three crews on Little Avenue East.
He said they are going to try to put all of the laterals in on one
day. Jim said they couldn’t work on
this during the week because they have to shut the road down and that would
affect the businesses. Jim said they
have one more area to test in the Mon-E-Bak area
and then within the next couple of weeks they will be putting in the final
overlays. He said they would be
shutting down part of El Paso Drive going west on the weekend so it won’t
disturb the normal weekly traffic. Jim
reminded the workers that their time frame for those couple of days while
completing the project and working in the intersection would be only from
9:00 A.M. to around 2:30 P.M. because the schools would be letting classes
out for the day. Jim told the workers
that school traffic is priority. There
was a discussion between the Board, Jim Stevens, and John Fleshman
of 3471 Lowell Drive about the paving on Little Avenue and speed bumps. There was also a discussion of the House
Bill #50 process.
Bobbie Kean of 2889 El Paso Drive
asked the Board if they knew when letters are going to be sent to the
residents about the sewer work in the Mon-E-Bak
area and Chairman Guyton said he would find out when Steve Renner would be
sending those. David Scott told the
Board he had a concern about the speeding on Westbrook Drive. Chairman Guyton said the Police Department
would be setting up a camera in the areas where residents have said there are
problems, but this would take some time to cover all of the areas.
Chairman Guyton said
Franklin County is working on a program now to award areas up to $15,000.00
annually for the worst of the worst situations in the area. There was a discussion between the Board
and the residents about houses in Franklin Township, which are condemned and
need to be torn down. Chairman Guyton
said the plan, which Franklin County is working on should be implemented in thirty
days. Chairman Guyton said he would
rather wait on the plan to be in place instead of using Franklin Township
taxpayer’s money to tear down houses.
The Board and Joe Donovan discussed vehicles that sit on a property
that are not licensed and about cleaning up the Township. Chairman Guyton told Mr. Donovan that if a
resident has a vehicle without a license on his property and it does not
operate, the resident needs to address it.
Mr. Donovan was accusing a Trustee of reporting him to Public Health,
but Chairman Guyton said he did not report Mr. Donovan.
Chairman Guyton said on
July 21, 2011 he made a motion to have Linda Mercer as the recipient of the
Juanita Kaufman Award and the Board had not made the Resolution.
Chairman
Guyton moved for the adoption of the following Resolution.
RESOLUTION
# 11-120
LINDA
MERCER IS THE RECIPIENT OF THE
JUANITA
KAUFMAN AWARD FOR 2011
RESOLUTION
HONORING LINDA MERCER
AS
THE 2011 RECIPIENT OF THE JUANITA KAUFMAN AWARD
WHEREAS,
DUE TO THE EXTRAORDINARY EFFORT AND DEDICATED WORK IN FRANKLIN TOWNSHIP, BE IT
RESOLVED BY RESOLUTION
#
11-120 ON AUGUST 4, 2011, THAT THE FRANKLIN TOWNSHIP BOARD OF TRUSTEES,
FRANKLIN COUNTY, OHIO DECLARES LINDA MERCER AS THE
2011 RECIPIENT OF THE JUANITA KAUFMAN AWARD.
WHEREAS,
LINDA MERCER IS CURRENTLY THE TREASURER OF THE WESTBROOK / EASTFIELD
NEIGHBORHOOD ASSOCIATION AND HAS LIVED IN THIS AREA FOR MOST OF HER LIFE.
WHEREAS,
LINDA MERCER LENDS A HELPFUL HAND TO HER NEIGHBORHOOD BY RUNNING ERRANDS AND
SHOPPING FOR HER NEIGHBORS. LINDA
HELPS HER NEIGHBORS WITH SNOW REMOVAL OF THEIR WALKS AND DRIVEWAYS, AND LINDA
HELPS THE NEIGHBORS TAKE THEIR TRASH TO THE CURB ON FRIDAYS.
WHEREAS,
LINDA MERCER IS INSTRUMENTAL IN HELPING WITH THE ORGANIZATION FOR THE
NATIONAL NIGHT OUT FOR THE AREA.
Trustee Johnson seconded
the Resolution. The roll was called
for its adoption and the vote was as follows: Guyton, yes, Cook, yes,
Johnson, yes.
Chairman Guyton said the
Board received a request from MORPC to support sustainable community regional
planning. Chairman Guyton read:
Franklin Township,
Franklin County Ohio supports the application for a Sustainable Communities
Regional Planning Grant that the Mid-Ohio Regional Planning Commission
(MORPC) is submitting on behalf of the applicant Consortium, and intends to
participate in the Consortium to produce a Regional Plan for Sustainable
Development if the application is approved.
This document constitutes proof of Franklin Township’s commitment to
assist in cooperatively carrying out the Program described in the application
MORPC is submitting on behalf of the Consortium as its lead applicant. At a minimum, such assistance will include
use of staff time to participate in Consortium meetings related to the
governance of the Consortium and the implementation of the grant
agreement. Franklin Township may elect
to commit additional monetary and/or in-kind contributions for implementation
of the grant agreement, which commitment will be separately documented and
provided to the Department of Housing and Urban Development in connection
with the Consortium’s grant application.
Franklin Township consents to allowing MORPC to represent the
Consortium and its members in the application process and, if the application
is granted, to assume administrative responsibility for ensuring that the
Consortium’s program is carried out in compliance with all HUD requirements.
Franklin Township will
exercise its best efforts to work with the other members of the Consortium to
adopt and execute a partnership agreement within 120 days after the effective
start date of the grant agreement. The
partnership agreement will (a) include a governance structure that reflects
the diversity of the members of the Consortium, (b) allow for maximum
participation in strategy development and decision-making, and (c) describe
each Consortium member’s specific activities under the Program, including
timetables for completion. Franklin
Township further acknowledges that the Department of
Housing and Urban Development will have the right to terminate the grant to
the Consortium if the Consortium fails to adopt and execute a partnership
agreement meeting these requirements within 120 days after the effective
start date of the grant agreement.
This document does not
itself constitute adoption of a partnership agreement, but merely states a commitment
to work in good faith towards such adoption as described above.
Chairman Guyton said
they have six principles:
Provide more
transportation choices.
Promote equitable,
affordable housing.
Enhance economic
competitiveness.
Support existing communities.
Coordinate policies and
leverage investment.
Value communities and
neighborhoods.
Chairman Guyton moved to
support the Sustainable Communities Regional Planning Grant along with MORPC
taking the lead.
Trustee Johnson seconded
the motion. Vote taken: Guyton, yes,
Cook, yes, Johnson, yes.
Chairman Guyton said
this would allow the Township to apply for grants it’s cost effective and
appropriate, to obtain streetlights, sidewalks, bike lanes, handicap ramps,
basically all the things that Cities enjoy that Township’s don’t.
Chairman Guyton said
House Bill #50 allows many more things to be done besides high weeds and
grass. Chairman Guyton said there are
many houses in the Township with trash and debris on the property. He said he asked Public Health what they
felt was the quickest way that these properties could be taken care of, and
the reply from Public Health was that the Township could take care of it
through House Bill #50. He said the
Road Department could take care of these properties in fourteen days, while
it would take three months or more for Public Health to resolve the
problems. He asked the Board if they
would agree to let our Road Department issue certified letters other than for
high grass. Chairman Guyton said the
resident is not complying with clean up at 1716 Jackson Road so Chairman
Guyton is asking the Board if our Road Department could send a certified
letter, and if the resident does not remove the trash from the property, then
our Road Department will take care of it and assess the cost to the property
taxes. Trustee Johnson asked if Jim’s staff is able to take this additional
work on and Jim said they would be willing to. There was a discussion between the Board,
Jim Stevens, and the residents in the audience about going on private
property and hauling away the trash.
Vice-Chairman Cook questioned whether we are doing the work that Local
Waste should be doing, but Chairman Guyton said this is trash on the property
and Local Waste cannot go on private property. Jim Stevens said the Ohio Revised Code
allows the Road Department to go on private property so they can clean up, both the high grass or the trash. Jim said his bill would be about $400.00 as
compared to the $14.00 a month bill that Local Waste charges.
Chairman Guyton made a
motion for Jim Stevens to send certified letters to residents that have trash
that is not on the right-of-way for Local Waste Trash Service to pick
up.
Trustee Johnson seconded
the motion. Guyton, yes, Cook, yes,
Johnson, yes.
QUESTIONS FROM THE
AUDIENCE
Bobbie Kean asked the
Board for a Resolution for “No Parking” signs to be put on El Paso
Drive. Bobbie Kean said she is not the
trash service for El Paso Drive because people are dumping trash on the
street while waiting to pick up their children from school. The Board and Bobbie Kean had a discussion
about the parents throwing their trash on the street, tearing up the yards
and the driveways, and speeding down the roads. Chairman Guyton said the Police Chief has
been in the area and could not see where anyone was doing anything
wrong. Also, the County Engineers had
checked out the area and could not see any problem either. Chairman Guyton said he had talked to Phil
Warner with Southwestern City Schools and he was assured that the custodian
of the school would walk down the street everyday
and pick up the trash that parents are leaving behind. Chairman Guyton said that what parents are
doing on El Paso Drive is not illegal when they are sitting there waiting on
their children to be dismissed from school.
Vice-Chairman Cook said he has been in the area and he has taken
pictures of where some of the people are parked. There was further discussion between the
Board and the residents in the audience about the “No Parking” signs and the
difference between stopping by the side of the road and parking on the side
of the road.
Joe Donovan asked the
Board about the Fire Resolution that was passed at the last meeting and if it
is true that the Township would receive a portion of money from an insurance
company if a residence has a fire.
Chairman Guyton said that the Township would receive a portion of the
pay-out from the insurer as a retainer to be used to make repairs, board up
the property, etc. and the action was taken to protect the assets of Franklin
Township Taxpayers, who would be stuck paying the bill to fix a property when
the owner has taken the insurance money and walked. Chairman Guyton said the money would be
held on retainer and assures us that we would be able to remedy the situation
on the homeowner’s dime and not on the taxpayer’s dime. The Board and Mr. Donovan had a discussion
of the Fire Resolution.
Chairman Guyton moved with no further
business to discuss to adjourn the meeting.
Trustee Johnson seconded the motion.
Vote taken: Guyton, yes, Cook, yes, Johnson, yes. Meeting adjourned at 8:29 P.M.
________________________
Timothy
Guyton, Chairman
________________________
Don
Cook, Vice-Chairman
________________________
Paul
Johnson, Trustee
________________________
Lisa
Morris, Fiscal Officer
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